Vibrant Table Catering & Events, Author at Vibrant Table Catering & Events

7 Expenses to Consider in your Wedding Budget

May 7, 2018 Filed Under: Biz Buzz, Catering, Events, Factual FAQs, Setting the Stage, Weddings

With so many things to organize for your wedding, it’s easy to forget little details that can add up fast. When determining your budget, consider these expenses:

Extra meals

When calculating catering expenses and the potential headcount for your wedding celebration, be sure to include you and your fiancé. Additionally, consider vendors who will request a meal for your celebration (i.e. photographer, band members, DJ, coordinator, etc.)

Photo by Catalina Jean Photography

Marriage license

Don’t forget your license to love! In the state of Oregon, marriage applications must be received 60 days prior to your wedding day with a non-refundable $60 marriage license fee. After your license has been issued, Oregon has a three-day waiting period before you can officially walk down the aisle. The waiting period can be waived, but it still involves filling out a waiver form with an additional $10 in cash. Don’t wait until the last minute to do this, but also don’t do it too far in advance. A marriage license is valid for 60 days, so getting your marriage license more than two months before your wedding date will not be usable.

Transportation for guests

At some point during your wedding, your guests will have to travel. Walking is great, however, other modes of transport such as taxis, buses, or cars will likely come into play during your festivities. Although it’s not necessary for you to provide transportation, it’s a thoughtful addition your guests will appreciate. Here in Portland, we have some diverse transportation options such as Pedicab, Lyft, Uber, Double Decker PDX and TriMet public transportation system.

Day-of food for the wedding party

You and your wedding party will be spending the day getting ready. It’s important to eat, so be sure to have something planned for yourself and the wedding party. We recommend ordering fresh and delicious food via a drop-off catering service prior to your wedding day.

You’ll thank yourself in the long run for thinking ahead!

f&b cafe and catering

Liability insurance

Most venues require you to carry single-event liability insurance. This coverage is designed to protect you against unforeseen incidents such as injury or alcohol-related accidents. Depending on the coverage you need, liability insurance usually ranges from $125 to $400.

Gratuities

It might be confusing which vendors you should tip for your wedding. Make sure to read the contracts and see which have gratuity already included. Consider providing tips prior to your wedding day to if they aren’t included. If that’s not an option, prepare tip envelopes prior to your wedding to give to your vendors. Here’s a helpful guide to wedding tipping.

Postage

Don’t forget about postage fees for save-the-date cards, invitations, and thank you notes. Depending on the weight and size of your invite, you can expect postage to cost $100+ when budgeting for your wedding.

Preparing for additional expenses will help keep you within your wedding budget and start you and your partner off in a positive financial direction after you’re married.

WHY CHOOSE A CENTRALLY LOCATED VENUE FOR YOUR WEDDING

February 28, 2018 Filed Under: Catering, Events, Inspiring Ideas, Venues, Weddings

If you live in a sizable city, choosing a wedding venue can be daunting. For example, within a two-hour radius of Portland, Oregon, there are hundreds of venue options. How does one choose amongst the beautiful coast, the stunning gorge, the rustic mountains or the rolling hills of wine country?

We suggest a centrally located wedding venue; meaning a venue close to Portland, serving as an epicenter for your wedding celebration, complete with transportation and accommodations to fit your needs. Think of Portland as a home-base, and the nearby 7 wonders of Oregon are easily within reach.

What are the benefits of having a wedding in the center of it all?

Close to Accommodations

Having your ceremony and reception within the city allows your guests to easily choose accommodations close to your venue including hotels and housing rentals. You and your fiancé can reserve room blocks nearby that fit your needs. In more remote locations, it can sometimes be difficult to secure adequate nearby lodging.

Convenient Transportation

A centrally located wedding will ease the burden of travel for you and your guests. Many cities, like Portland, have a good public transportation system. In addition to inexpensive light rail, streetcar and bus options, Lyft, Uber, PDX Pedi-cab and Double Decker PDX can accommodate guests quickly and easily. Your guests won’t have to rent a car and park to get to and from the airport, wedding events and attractions around the city. A central location also alleviates the cost of shuttling guests to and from venues outside the city.

Treasury Ballroom | Photo: Evirm Icoz

Reduces Vendor Costs

Consider the cost of vendor travel and accommodations before booking an out-of-town venue. Photographers, make-up artists, hair stylists, etc. may charge for travel. These charges can be avoided if booking within city limits.

Minimizes Packing Stress

Unless arranged with a planner, there will be some items that you, your bridal party or family will need to bring to the wedding reception site. For example, you may need to bring client-provided alcohol, décor items, wedding attire, bridal party gifts to the ceremony and reception site. Depending on what your venue can accommodate, you may be able to bring some items the day prior, freeing more of your time the day of your wedding. If you forget something, you can rest easy knowing you have nearby resources to pick up that last minute item.

Close Rehearsal

Keep in mind that your bridal party and family will need to travel to your ceremony walk-through and rehearsal. A centrally located venue will allow your friends and family to settle in to their accommodations and get to these events in a timely manner. Additionally, being within the city opens up a world of fantastic rehearsal dinner options.

Tasting Room at The Loft at 8th Avenue

Lets Your Guests Have Fun

A centrally located wedding destination will allow guests to enjoy your city. It can be difficult to pack in a relaxing and fun trip when most of that time is spent traveling. Easily accessible bars, restaurants, tourist attractions near accommodations and venue make for an easy and fun getaway. Guests can enjoy your reception without worrying about driving home after a night of celebrating.

Cascade Rooftop at The Exchange Ballroom | Photo: Donny Mays

Start your Honeymoon!

If you’re that couple that prefers to keep the party going after the wedding reception, choosing a downtown venue will allow you and your guests easy access to nearby attractions and Portland’s nightlife. If you’re that couple who is exhausted after a long day of celebrating, if you’re centrally located, your hotel is nearby. Start relaxing as soon as possible!

At VT Group, we are proud to manage four of Portland’s most beautiful and diverse wedding venues. All venues can accommodate both ceremony and reception on-site. As one of Oregon’s premier hospitality purveyors, VT Group also provides casual to high-end, full-service catering, event production and facility management.

Our exclusive venues include:

The Loft at 8^th Avenue

Portland’s newest wedding venue!

The Loft at 8th Avenue is a modern, wedding venue located in Portland’s Central Eastside Industrial District. The versatile spaces within the Loft are a perfect fit for your wedding events. Our unique tasting rooms can host your intimate rehearsal dinner or cocktail hour while our larger Annex and Outdoor Space allow for a seamless flow from ceremony to reception.

The Loft at 8^th Avenue is ideally located in Portland’s newest bustling neighborhood, the Central Eastside, providing your guests easy access to the amazing accommodations and attractions Portland has to offer.

The Exchange Ballroom

The Exchange Ballroom is a perfect blend of contemporary design with historic character and boasts amazing views of downtown Portland.

This wedding venue embodies the Portland vibe with a clean and modern aesthetic; a perfect blank canvas to do what you want in terms of décor, color, lighting and theme to create a stunning event.

The gorgeous Cascade Rooftop can host your ceremony overlooking the city and is perfect for cocktail hour. Located in the Central Eastside Industrial district, the Exchange Ballroom is centrally located with easy access for both driving and/or public transport.

The Treasury Ballroom

The Treasury Ballroom is Portland’s best downtown wedding venue. Boasting iconic architectural details and located within the 100-year-old U.S. Bank Building, the ballroom is a piece of Portland’s history. With a fresh and bold color palette, the Treasury Ballroom is perfect for elegant and sophisticated weddings.

Located in the heart of downtown Portland, the Treasury Ballroom is steps away from a plethora of incredible food, beverage and cultural attractions the city has to offer.

Lan Su Chinese Garden

Lan Su Chinese Garden stands alone as a breathtaking, one-of-a-kind venue. Exquisite pavilions and lush gardens provide a beautiful backdrop for sharing your special day.

The natural, calm beauty of the Garden is surrounded by the bustling city of Portland.

SUMMER SOIREE: how to create a magical outdoor event

July 21, 2017 Filed Under: Catering, Catering Chronicles, Events, Inspiring Ideas

Photo by Andie Petkus Photography

Are you planning a summer get-together? From menu to look to general comfort, Vibrant Table’s professional event staff has some ideas to make summer hosting a breeze.

FOOD
Reduce the stress of entertaining by prepping ahead. We recommend plenty of cold sides with hot entrees that come straight off the grill. Have everything ready to go in the fridge, with little or no assembly required. Want to handle some things but not all? Your local caterer or deli will gladly help. Order times vary, so call ahead to see when you should place your order.

For menu ideas, peruse our recipes on our blog.

DRINK
Premixing signature cocktails makes serving much easier. For a wide range of guests, consider a fruity beverage that can be made alcoholic or non-alcoholic, such as a strawberry lemonade. Serve the lemonade in a bubbler and let them add the liquor at their discretion. Sangria is always a popular libation, and there are tons of delicious sangria recipes to choose from. A red wine lover? Try chilling a light red for a refreshing summer option.

APPEARANCE
Pretty buffets by serving dishes at varying heights. Boxes covered in a linen work great. Think outside the bowl or platter for a fun twist. Consider fruit salad skewers or individual desserts in shot glasses or mason jars (reuse mason jars in fall canning). Stylish with a social conscious? China is the most sustainable option, but for larger groups we recommend banana leaf plates. Creative Director Kurt Beadell adores MyDrap, attractive cotton-linen napkins that come on a roll. They can be washed up to six times and offer a vast array of color options. Completely biodegradable, throw them into the compost bin when done!

GATHERING
Guests are drawn to food, music, and seating areas. To keep guests out of the kitchen, provide them with alternative gathering spots by setting up food and beverage stations in a more convenient location. Consider setting up the beverage station on the porch, with seating nearby. Create an area for outdoor games, such as croquet, badminton, or horse shoes.

DECOR
Choose a color scheme with 2 colors and work it throughout. An attractive garden needs few extra touches, but you might consider signs to direct your guests or labels for food items. Have a few blank labels on hand for items your guests bring. DIY flag strands or pom-pom balls can be added to brighten up gathering spots or food stations.

LIGHTING
Stumbles to the restroom are no fun! If you plan to go after dark, light all food stations, gathering spots, and important pathways. Popular solutions include hurricane candles, string lights, torches, or solar lamps.

COOL OFF
Take advantage of naturally shaded areas. If your party isn’t at home, survey the event locale during the same hours as your event so you know where the sun hits. Lack natural shade? Consider a shade sail with a pretty cloth, muslin or canvas. Ikea has ready-made shade sails for $25, but we found this DIY tutorial on Apartment Therapy. Mint extract and water in spray bottles can be cooling misters. Kids love water guns or balloon fight, but prepare to be target practice!

BUG DISTRACTORS
Bugs are a fact of life with outdoor hosting, but there are some tricks to deterring them. If possible, connect a fan so that a breeze runs over the food display. Use attractive glass containers with lids (i.e. apothecary jars, cake stands, etc.). Lemon candles can supplement citronella, and there’s always the standby bug zapper. If meat-loving yellow jackets are a problem in your area, the best approach is to bait them away from the festivities with meat or seafood scraps (but not too far to be ineffective), taking care to place canisters out of reach of pets and children.

PORTLAND PARKS, PERMITS & RESOURCES

Based in Portland? Here are some handy links and resources:

Holding Your Event in a Public Portland Park – Leaflet outlining general things to know when holding an event in a public park. Offers broader information than specific manuals listed below.
Reserving a Park for Your Picnic -This brochure is for you if you want to reserve a Portland park for your event. Includes locations, rates, and how-to instructions. Download application.
Wedding Brochure – Planning a summer wedding in the Rose Garden, Hoyt Arboretum or other park? This is the brochure for you. Portland Parks reserve quickly for weddings, so book early!
Special Event/Use Permit – Instruction manual for large public events.
Block Parties – Webpage devoted to hosting a block party. You’ll find tips, guidelines, and application links.

Originally posted, written and conceived by Faith Adams and Vibrant Table Catering and Events.

Portland Showcase at the Armory

June 9, 2017 Filed Under: Catering, Events, News, Spectacular Spaces, Uncategorized, Venues, Vibrant Vendors

Vibrant Table showcased Portland’s bounty to the nation’s elite organization for American theaters, the Theater Communications Group, on Thursday, June 8, 2017.

Portland Center Stage hosted the annual TCG conference in early June, and invited their preferred Portland catering vendors to participate, offering prime exposure to impress upon the masses, Portland’s amazing culinary talent. The Armory’s space was transformed into a Portland Wonderland with entertainment lined up by the Ukeladies, break dancers, Oregon’s iconic Unipiper, and more.

Beverages were provided by Artslandia and Deschutes, and on the Mezzanine level, Vibrant Table was accompanied by fellow Portland based catering companies including Artemis, Art of Catering, Devil’s Food and Hunt & Gather.

Our Oregon-centric hors d’oeuvres were the crowd favorite Beet Napoleon with chevre, orange-honey and toasted hazelnuts, and our Spicy Port-Poached Figs wrapped in prosciutto.

Take a bow for a job well done, Portland Center Stage. Thank you for inviting us to participate.

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As one of Oregon’s premier hospitality purveyors, VT Group provides casual to high-end, full-service catering, event production and facility management. VT Group’s flagship brands include Vibrant Table Catering & Events, Food in Bloom Catering, f&b cafe and catering, and Vibrant Flowers. VT Group also manages several of the city’s most beautiful and diverse spaces including five event venues and three cafe locations in the Portland Metro area.

Our mission is to foster exemplary relationships within our community, developing and maintaining quality connections with partners who share our same ambition, drive and values.

Dinner at My House for Our House

October 5, 2016 Filed Under: Events, News

Our House, a non profit organization that provides healthcare, housing and vital services to low-income Portlander’s living with HIV, is in the midst of their 2016-2017 dinner series, “Dinner at My House for Our House”. Earlier this summer, our Creative Director and Principal, Kurt Beadell, hosted his annual garden party, “Get Down in the Garden”, switching gears this year to focus on Portland’s darling meal period, brunch. Alongside his eclectic art collection and boozy brunch cocktails, guests were treated to Kurt and co-host Lucy Hardiman’s lush gardens in the heart of the Buckman heighborhood. Miniature chicken n’waffles, mini eggs benedict and smoked roulade were passed about the garden leading up to waffles made on site and a hearty display of Oregon’s bounty in buffet form.

Our House’s dinner series spans nearly 80 intimate events taking place throughout Portland that encompass some of our region’s iconic chefs, venues and vendors. Portland Opera, Oregon Historical Society, Elk Cove Vineyards, revered restaurants, back yard gardens, and even VT Group’s brand new facility in inner southeast are hosting incredible wining and dining events. The nonprofit’s premiere dinners, the brainchild from Kurt dubbed “Chef’s Table Series”, invites top chefs and wineries to create multiple course meals and pairings to satiate guests and Our House’s Circle of Friends. Aaron Adams from Farm Spirit, Chris Paquette of Bamboo Sushi, Chris Lascik and Cathy Whims from Portland’s iconic Nostrana, and Chef Christopher Israel, most recently of Gruner highlight the elevated dinner series taking place throughout late summer to early January.

To learn more about the incredible work Our House does, how you can get involved, and to see the full schedule of events and bevvy of participants, head over to Ourhouseofportland.org